Course outline for
Microsoft 365 Outlook: Part 2

About This Course

Course Prerequisites

Course Overview

Course Objectives

How to Use This Book

Lesson 1: Configuring Advanced Message Options

TOPIC A: Insert Advanced Characters and Objects

Hyperlinks

WordArt

Equations

Symbols

Tables

Charts

Chart Types

Quick Parts

Activity 1-1: Inserting Advanced Characters and Objects into an Outlook Item

TOPIC B: Modify Message Settings, Properties, and Options

Importance Levels

Sensitivity Levels

The From Option

The Bcc and From Fields

Saving Sent Messages to Another Folder

Re-Directing Replies

Delivery Options

Language Options

Advanced Options

Activity 1-2: Modifying Message Settings, Properties, and Options

TOPIC C: Use Automatic Replies

Automatic Replies

The Automatic Replies Dialog Box

Creating Rules

Managing Rules

Automatic Reply Rules

Activity 1-3: Using Automatic Replies

Summary

Review Questions

Lesson 2: Advanced Message Management

TOPIC A: Sort Messages

Sort Criteria

The Sort Dialog Box

Activity 2-1: Sorting Messages

TOPIC B: Filter Messages

Filters

The Filter Dialog Box

Activity 2-2: Filtering Messages

TOPIC C: Organize Messages

Conditional Formatting

Default Conditional Formatting Rules

The Rules Wizard

Activity 2-3: Organizing Your Messages

TOPIC D: Search Messages

The Search Box

The Search Tools Contextual Tab

The Advanced Find Dialog Box

Search Options

Search Folders

Activity 2-4: Searching Messages

TOPIC E: Manage Junk Mail

Spam

Junk Email Filter

The Not Junk Option

Safe Senders List

Blocked Senders List

Activity 2-5: Managing Junk Mail

TOPIC F: Manage Your Mailbox

Mailbox Size

Alternate Message Formats

About Archiving

AutoArchive

Manually Archiving

Cleanup Tools

Activity 2-6: Managing Your Mailbox

Summary

Review Questions

Lesson 3: Advanced Calendar and Task Management

TOPIC A: Manage Advanced Calendar Options

Calendar Settings

Work Time Options

Calendar Options

Display Options

Time Zone Options

Other Calendar Settings

Activity 3-1: Managing Advanced Calendar Display Options

TOPIC B: Manage Additional Calendars

Additional Calendars

Overlay Calendars

Calendar Groups

Creating Calendar Groups

Activity 3-2: Managing Additional Calendars

TOPIC C: Manage Meeting Responses

Meeting Responses

Meeting Response Management

The Tracking Command

Activity 3-3: Manage Meeting Responses

TOPIC D: Assign and Manage Tasks

The Task Request Form

Task Reply Options

Task Details

Status Reports

Task Options

Activity 3-4: Assigning and Managing Tasks

Summary

Review Questions

Lesson 4: Advanced Contact Management

TOPIC A: Edit an Electronic Business Card

Default Electronic Business Cards

The Edit Business Card Dialog Box

Activity 4-1: Editing an Electronic Business Card

TOPIC B: Manage Advanced Contact Options

People Options

Contact Groups

Manage Contact Group Membership

Show Notes About a Contact Group

Send a Message to a Contact Group

Forward a Contact Group

Delete a Contact Group

Activity 4-2: Managing Advanced Contacts Options

TOPIC C: Forward Contacts

Contact Formats

Forward a Contact

Activity 4-3: Forward Contacts

TOPIC D: Export Contacts

The Export Option

Contact Fields

Activity 4-4: Exporting Contacts

Summary

Review Questions

Lesson 5: Sharing Workspaces with Others

TOPIC A: Delegate Access to Mail Folders

Delegates

Folder Permissions

Activity 5-1: Delegating Access to Mail Folders

TOPIC B: Share Your Calendar

Share Your Calendar

Email your Calendar

Activity 5-2: Sharing Your Calendar with Another User

TOPIC C: Share Your Contacts

Share Contacts Command

View Shared Contacts

Activity 5-3: Sharing Your Contacts

TOPIC D: Using Microsoft 365 Groups

Creating a Group

Group Membership Types

Search For and Join Groups

Activity 5-4: Using Microsoft 365 Groups

Summary

Review Questions

Lesson 6: Managing Outlook Data Files and Accounts

TOPIC A: Back Up Outlook Items

Outlook Data Files

Outlook Data Files and Version Compatibility

Activity 6-1: Backing Up Outlook Items

TOPIC B: Change Data File and Account Settings

Data File Settings

Multiple Email Accounts

Activity 6-2: Changing Data File Settings

Summary

Review Questions

Lesson 7: Managing Email Security

TOPIC A: Configure Email Message Security Settings

Digital ID

Encryption

Digital Signatures

Information Rights Management

Summary

Review Questions

Lesson Labs

Lesson 1

Lesson Lab 1-1

Lesson 2

Lesson Lab 2-1

Lesson Lab 2-2

Lesson 3

Lesson Lab 3-1

Lesson Lab 3-2

Lesson 4

Lesson Lab 4-1

Lesson Lab 4-2

Lesson 5

Lesson Lab 5-1

Lesson Lab 5-2

Lesson 6

Lesson Lab 6-1

Course Wrap-Up

Post-Course Assessment

Course Summary

Appendices

Keyboard Shortcut Quick Reference Sheet

Glossary

Index