Microsoft 365 Word: Part 2 Course Outline

Microsoft 365 Word: Part 2

About This Course

Course Prerequisites

Course Overview

Course Objectives

How To Use This Book

Lesson 1: Working with Tables and Charts

TOPIC A: Sort Table Data

Sorting Tables

Activity 1-1: Sorting Table Data

TOPIC B: Control Cell Layout

Cell Merging

Cell Splitting

Cell Alignment

Text Direction

Activity 1-2: Controlling Cell Layout

TOPIC C: Perform Calculations in a Table

Formulas in Word

Functions in Word


Activity 1-3: Performing Calculations in a Table

TOPIC D: Create a Chart


Chart Components

Types of Charts

Creating a Chart

The Chart Tools Tabs

Activity 1-4: Creating a Chart

TOPIC E: Modify a Chart

Chart Quick Analysis Buttons

Changing the Chart Type

Editing Chart Data

Saving a Chart as a Template

The Caption Dialog Box

Activity 1-5: Modifying a Chart


Review Questions

Lesson 2: Customizing Formats Using Styles and Themes

TOPIC A: Create and Modify Text Styles

Types of Text Styles

Applying Styles

Character Spacing

Activity 2-1: Creating Text Styles

TOPIC B: Modify Text Styles

Custom Styles

The Create New Style from Formatting Dialog Box

Style Modification Options

Assigning Keyboard Shortcuts to Styles

Activity 2-2: Modifying Text Styles

TOPIC C: Create Custom List or Table Styles

Tools for List Styles

Tools for Table Styles

Activity 2-3: Creating Custom List and Table Styles

TOPIC D: Apply Document Themes

Applying Document Themes

Changing the Style Set

Creating Custom Style Sets

Activity 2-4: Applying Document Themes

TOPIC E: Customize Document Themes

The Document Formatting Group

Creating Custom Color Schemes

Creating Custom Font Schemes

Saving Custom Themes

Activity 2-5: Customizing Document Themes


Review Questions

Lesson 3: Using Images in a Document

TOPIC A: Resize an Image

Resizing Options

Cropping Images

The Background Removal Tool

Compression Tools

Activity 3-1: Resizing an Image

TOPIC B: Adjust Image Appearance

The Adjust Group

Corrections Options

Color Options

Artistic Effects Options

Transparency Options

Applying Picture Styles

Activity 3-2: Adjusting Image Appearance

TOPIC C: Integrate Pictures and Text

Text Wrapping Styles

Configuring Wrap Points

Picture Positioning Options

Rotating Images

Adding Captions

Activity 3-3: Integrating Pictures and Text

TOPIC D: Insert and Format Screenshots

The Screenshot Tool

Activity 3-4: Inserting and Formatting Screenshots

TOPIC E: Insert Video

Video Links

Inserting a Video

Playing a Video

Activity 3-5: Inserting a Video


Review Questions

Lesson 4: Creating Custom Graphic Elements

TOPIC A: Create Text Boxes and Pull Quotes

Types of Text Boxes

Inserting a Text Box with the Text Box Gallery

Drawing a Text Box

The Drawing Tools – Format Contextual Tab

Activity 4-1: Creating Text Boxes

TOPIC B: Format Text Boxes and Pull Quotes

Applying Text Box Styles

Formatting Text Boxes

Applying Shadow and 3-D Effects

Changing Text Direction

Saving the Selection to the Text Box Gallery

Activity 4-2: Formatting Text Boxes

TOPIC C: Draw Shapes

Shapes in Word

Types of Shapes

Applying Shape Styles

Resizing Shapes

The Drawing Canvas

Activity 4-3: Drawing Shapes

TOPIC D: Modify Shapes

Text Wrapping Styles

Configuring Wrap Points

Positioning Options

Adding Text to a Shape

Formatting Text in a Shape

Adding Captions

Activity 4-4: Formatting Shapes

TOPIC E: Add WordArt and Other Text Effects


Drop Caps

Activity 4-5: Adding WordArt and Other Text Effects

TOPIC F: Create Complex Illustrations with SmartArt

SmartArt Graphics

The Choose a SmartArt Graphic Dialog Box

Adding Text and Images to the Diagram

SmartArt Graphic Categories

The SmartArt Tools Contextual Tabs

Activity 4-6: Creating Complex Illustrations with SmartArt


Review Questions

Lesson 5: Inserting Content Using Quick Parts

TOPIC A: Insert Building Blocks

Quick Parts

Building Blocks

The Building Blocks Organizer Dialog Box

Activity 5-1: Inserting Building Blocks and Quick Parts

TOPIC B: Create and Modify Building Blocks

The Create New Building Blocks Dialog Box

Building Block Modification Options

Copying Building Blocks Between Documents

Activity 5-2: Creating and Modifying Building Blocks

TOPIC C: Insert Fields Using Quick Parts


Field Code Syntax

The Field Dialog Box

Activity 5-3: Inserting Fields Using Quick Parts


Review Questions

Lesson 6: Controlling Text Flow

TOPIC A: Control Paragraph Flow

Paragraph Flow Options

Activity 6-1: Controlling Paragraph Flow

TOPIC B: Insert Section Breaks

Sections and Section Breaks

When to Use Section Breaks

Inserting a Section Break

Types of Section Breaks

Creating Section Titles

Activity 6-2: Inserting Section Breaks

TOPIC C: Insert Columns

Text Columns

Text Column Options

Activity 6-3: Inserting Columns

TOPIC D: Link Text Boxes to Control Text Flow

Linked Text Boxes

Inserting Text from a File

Activity 6-4: Linking Text Boxes


Review Questions

Lesson 7: Using Templates

TOPIC A: Create a Document Using a Template

Templates in Word

Creating a Document from a Template

Viewing Personal Templates

Template Storage Locations

Activity 7-1: Creating a Document Using a Template

TOPIC B: Create a Template

Creating a New Template

Modifying a Template

Attaching a Template to a Document

Managing Templates with the Organizer

The Default Template Location

Activity 7-2: Creating a Template


Review Questions

Lesson 8: Using Mail Merge

TOPIC A: Mail Merge Basics

Mail Merge

Mail Merge Fields

Mail Merge Rules

Data Sources

The Mailings Tab

Activity 8-1: Mail Merge Basics

TOPIC B: Perform a Mail Merge

The Mail Merge Process

The Mail Merge Wizard and Related Dialog Boxes

Opening a Mail Merge Document with a Data Source Attached

Unlinking a Data Source

Activity 8-2: Performing a Mail Merge

TOPIC C: Merge Envelopes and Labels

Merge Options for Envelopes and Labels

Creating a Single Envelope or Label

Set Up a Return Address

Activity 8-3: Merging Envelopes and Labels

TOPIC D: Create a Data Source Using Word

Data Sources

Data Guidelines

Creating a Data Source Using Word

Activity 8-4: Creating a Data Source Using Word


Review Questions

Lesson 9: Using Macros

TOPIC A: Automate Tasks Using Macros


The Developer Tab

The Macros Dialog Box

Macro Security

Macro Security Components

Activity 9-1: Automating Tasks Using Macros

TOPIC B: Create a Macro

The Record Macro Dialog Box

Creating Keyboard Shortcuts for Macros

Assigning Macros to Buttons

Managing Macros with the Organizer

Visual Basic for Applications

Activity 9-2: Creating a Macro


Review Questions

Lesson Labs


Lesson Lab 1-1

Lesson Lab 1-2

Lesson 2

Lesson Lab 2-1

Lesson Lab 2-2

Lesson 3

Lesson Lab 3-1

Lesson Lab 3-2

Lesson Lab 3-3

Lesson 4

Lesson Lab 4-1

Lesson Lab 4-2

Lesson Lab 4-3

Lesson 5

Lesson Lab 5-1

Lesson 6

Lesson Lab 6-1

Lesson Lab 6-2

Lesson 7

Lesson Lab 7-1

Lesson 8

Lesson Lab 8-1

Lesson Lab 8-2

Lesson 9

Lesson Lab 9-1

Course Wrap-Up

Post-Course Assessment

Course Summary

Next Steps


Keyboard Shortcut Quick Reference Sheet



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